Privacy Policy
Data Protection Policy for Town and Country Events Ltd

Policy Statement

Town and Country Events Ltd (TCE) is committed to a policy of protecting the rights and privacy of TCE suppliers, TCE Directors, TCE staff and volunteers in accordance with data protection law.

Legal Requirements

TCE needs to gather and use certain information about individuals. These can include customers, suppliers, business contacts, employees and other people the organisation has a relationship with or may need to contact.  This policy describes how this personal data must be collected, handled and stored to meet the company’s data protection standards — and to comply with the law.

In certain circumstances, the Data Protection Act allows data to be disclosed to law enforcement agencies without the consent of the data subject.

Personal Data Collected

We do not collect personal information in order for you to access information on the TCE website.

If you want to express an interest in becoming a supplier to TCE we will need you to supply the following personal information: Name, Email Address, Telephone Number, Business Name as well a description of your business and a summary of your products.

You can signup to receive weekly copies of the TCE email newsletter, which is distributed by Mailchimp, using the website form. If you wish to stop receiving the TCE Newsletter you should use the “Unsubscribe” link at the bottom of each newsletter or email [email protected] requesting that you are unsubscribed.

Data Usage

We require this information to understand your needs and in particular for the following reasons:
Provision of any service(s) requested
Dealing with enquiries or requests for information
Maintaining records for administrative purposes

Data Storage

The data stored will be held within the TCE office. No unauthorised person shall have access to the data held within this office. TCE uses and operates standard secure data networks protected by industry standard firewall and password protection systems. 
Data used for marketing purposes, including website material, will be agreed with the individual in the first instance. If requested, TCE must remove the individual’s data from the TCE website immediately.
The data considered redundant will be appropriately destroyed, whether held as a hard copy or electronically.

Data Protection Principles

TCE will ensure that the data held are adequate, relevant and not excessive.
TCE will make amendments to data as soon as possible following notifications from the individual, ensuring data are accurate and up-to-date.
TCE will discourage the retention of data for longer than is required.
Data will be held in as few places as necessary and authorised personnel should not make unnecessary data sets.
Data will not be shared informally by TCE.

Subject Access Requests

Individuals have the right to request copies of all information held by TCE. We would ask that Subject Access Requests are made in writing or emailed to [email protected]

Cookies

The TCE website uses Google Analytics which allow TCE to recognise and count the number of visitors and to see how they move around the site when they are using it. This helps TCE to improve the way their website works, for example by making sure users are finding what they need easily.
This information is held by Google on their servers, TCE can access that information and while it shows the activity on their website they cannot identify individuals.
If you wish to view the TCE website without Google Analytics please click on this link for more information.
For more information about the cookies used by Google Analytics please click on this link.

Compliants

If you want to make a compliant about the way TCE is processing your data, you can contact [email protected]
This privacy policy is effective from August 2018.